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2020 ATMAE and IAJC Speaker Virtual Presentation Guidelines
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Presentation Guidelines

 

HOW WILL THE VIRTUAL CONFERENCE WORK?

Prerecorded presentations are assembled in sessions according to their assigned track in the virtual conference website, and are available for participants to view on demand beginning Monday, November 2. Participants will receive an email with login details for accessing the conference site. Once logged in participants will access the presentations by clicking on a link to view the video, and will return at the scheduled time to participate in the live Q&A session with the speakers on Zoom.

All presenters are required to be virtually present for their scheduled Q&A session in order to answer questions about their presentation and participate in the discussion. Participants will be able to use a Q&A feature to ask questions. The session’s moderator will then select a few questions, and will read them to the presenters, who will be able to answer verbally during the session. Unless otherwise advised by participants, all the sessions will be fully recorded and made available for watching online, only to those who have registered, during the conference (November 4-6, 2020) and the month after.  

 

PREPARING YOUR PRESENTATION

Download the instructions for prerecording your presentation, uploading your video, and forwarding the links to the ATMAE office for posting on the conference website.

Download Instructions (pdf)

All prerecorded presentation links, and poster files are due to Karen Miles, ATMAE Program Director at admin@atmae.org by Friday, October 23.  If you are unable to make this deadline, please inform Karen Miles as soon as possible with the date by which your presentation will be available.

Presentation Time Limits: Standard Presentations should not exceed 25 minutes and Poster Presentations should not exceed 15 minutes. 

Digital Posters Guidelines:
  • You can create your digital poster using PowerPoint, Adobe Illustrator, Canva or any other appropriate program.
  • All posters must be one page and designed to follow the proportion of a computer screen (16:9) and allow for good quality graphics when zooming on specific sections of the poster. The recommended size is 24 inches tall by 42 inches wide.
  • The file should be saved as a PDF and its size not exceed 100MB.
  • Include the title of your presentation, authors, affiliations and contact information in a headline at the top of your poster.

 

BEFORE THE CONFERENCE STARTS

You should receive your registration access and login details (if registered for the conference) the week of October 26th. If not received by Friday, October 30, please contact Karen Miles at admin@atmae.org as soon as possible.
  • The session moderator will be assigned to each session to facilitate and maintain the time and question period.
  • Be sure to test your internet speed, we recommend an internet connection download speed of at least 2.5Mbps and connecting to internet using an ethernet connection.
  • Make sure to install Zoom on your computer or update it to access the conference website.
  • Ensure that your microphone, headphone or speakerphone is near you. A microphone is recommended as well as a quiet place cut from ambient noise for better interactions.
  • Avoid bright lights and windows behind you, and position good light in front of you (on your face) to provide for a better image.
  • Test any virtual backgrounds that you may be utilizing to ensure there are no video irregularities.
 
BEFORE THE LIVE Q&A SESSION STARTS
  • Please be sure to join the virtual session at least 5 minutes prior to the start.
  • Test your audio and video as you join; mute your microphone when not speaking.
  • Position your webcam at eye level and make eye contact as much as possible.
  • When entering the session, make sure you identify yourself with your first and last name to help
    the moderator find you, or use the raise your hand tool to identify yourself.
  • The moderator will promote you as speaker when required.
  • As a speaker, please note that you will be live as soon as you open your microphone
    and/or your camera after being promoted by the moderator. Participants will be able to hear you automatically.